LIONS SUPPORT WORTHY CAUSES

Know of a great cause within the Waconia community that can use the help of the Waconia Lions?  We’d like to know about it!  Download and complete the Waconia Lions Club Donation Request Application and mail it to:

Waconia Lions Club
ATTN: Donations Committee
PO Box 21
Waconia, MN 55387

Read the donation request protocol for more information on the processing and handling of donation requests.

Donation Request Protocol

To initiate a donation request process with the Waconia Lions the requester must submit the details of their request in a formal letter.  This letter can be submitted via either e-mail or normal mail.  Letters submitted electronically via e-mail can be sent directly to the Donations Committee Chair.

The requirements and evaluation process for donation requests are as follows:

  • Request must be submitted in writing
  • Must be recommended by the Donations Committee to proceed
  • No presentation is required
  • Approved or denied by a Board of Directors vote immediately after review
  • Approved donations are communicated to General Membership during the regular meeting
  • Results are communicated to the requester by the Donations Committee Chair
  • Request must be submitted in writing
  • Must be recommended by the Donations Committee to proceed
  • Must be recommended by the Board of Directors to proceed
  • Requester must make a 15-20 minute presentation to the General Membership
  • Presentation is followed by a 5-10 minutes of General Membership questions and answers session
  • Information regarding the request is sent to General Membership after presentation meeting by the Donations Committee Chair and/or Secretary
  • Donations Committee Chair and/or Secretary track feedback and present to General Membership at the following regular meeting
  • Approved or denied by a General Membership vote at the following regular meeting
  • Results are communicated to the requester by the Donations Committee Chair
  • Donation requests will only be considered within the active portion of the Waconia Lions Club year

 

  • The active portion of the club year is from September thru May where two meetings are typically held each month
  • Requesting organizations may only receive a single donation from the Waconia Lions Club within an active portion of the year
    • Subgroups of larger organizations can either be considered separate organizations as long as an adequate business case is presented and approved by majority vote
  • Donation requests from an organization for items already purchased will be automatically denied by the Waconia Lions Club
  • The preferred approach for managing major project (i.e. – donation requests that exceed $1,500) that have been approved for a membership review is as follows:
    • Presentations should be scheduled for the first meeting of the month during the active portion of the year; the objective of this approach is to reserve the second meeting of the month during the active portion of the year for other guest speakers
    • General membership vote should be scheduled for the second meeting of the month during the active portion of the year
  • Approval or denial of any donation request is based on a majority vote

 

Waconia Lions Club members may request that an exception be made to any of the Donation Request Protocol guidelines mentioned above. However, an exception request must be reviewed and approved by a majority vote of the Board of Directors.